Cover Letter Book Submission

Posted by Michael on Jan 20, 2008 in Articles | 11 comments

Cover Letter Format

provided by The Fiction Forum

Your cover letter is the first impression any editor will have of your writing abilities. Therefore, the cover letter should be straightforward and concise. Treat your cover letter as a business letter–after all that is what it is.

You can read our basic guidelines below, but I can recommend the book “How to write the cover letter for your submission to a publisher“.


Below you will find some of our basic guidelines.

  • Limit your letter to one page.
  • Capture the editor’s attention right off.
  • Give the editor or agent a brief description of the story, article, or book. (Look at the back of a book and read the blurb. This is about the same length and structure you want your description to be.) Make your description appealing so that the editor feels he or she must read the book.
  • Provide some personal and or professional background information that relates to your skills or experience. Draw from your publishing history and any background that is special to this story (such as if you were a nurse and you wrote a book which takes place in a hospital).
  • Be sure to include the word length and genre of your book.
  • Use a proper business form letter as your guide. (Most word processors have letter templates) Single space the letter.
  • Be sure to include your contact information such as your name, address, phone number and email address.
  • Don’t forget the date.
  • When addressing your letter be sure to use the Editor’s name (or agent’s name is querying a book.) Use a Writer’s Market guide or similar resource for contact information. Many book publishers do not accept unagented books so you must check the publication’s guidelines before sending an unsolicited manuscript. However, this cover letter format is appropriate for querying an agent. Check the publication or agent’s web site or call to verify the name of editor or agent before sending your letter. Remember: editors are not permanent fixtures at publications.
  • When ending your letter be sure to thank the editor or agent for his or her time and consideration.
  • Type your closing, leave a few spaces and then type your name. Within the blank spaces you should sign your name.

Below you will find two generic sample cover letters. Using these as your basic format should get you off on the right foot. However you’ll want to adapt it to fit your style and work.

At the request of a few visitors, we’ve added a third option for those who are applying to submit stories online.



Author name

Editor’s name


Dear M. [Editor],

I have recently completed a romance novel titled: “My Novel.” I have enclosed the 50,000-word novel for publishing considerations.

“My Novel” is a story of true love … [include blurb here.]

I have published work with such publishers as…[your background here.]

I have enclosed a self-address, stamped envelope along with my manuscript. Thank you for your consideration. I look forward to hearing from you.


[Sign name here]

Jane Author



Author name

Editor’s name


Dear M. [Editor],

[Start your letter off with your blurb, draw the editor in right from the start.]

The above passage details the central conflict of my 50,000-word romance novel, “My Novel.” Like the heroine, I have a vast knowledge of the solar system as I was a high school science teacher. My writing has been featured in several magazines… [continue with background.]

I’m excited about “My Novel” and believe it’s appropriate for your Out Of This World Romance line. I have enclosed a copy of a synopsis and my manuscript for publishing consideration. This work is also available by email or on a 3.5 inch disk in Word or ASCII format. An SASE is enclosed for your convenience.

Thank you for your consideration.


[Sign your name here.]

Jane Author


SAMPLE 3 (for online submissions):

PO Box 333 [Physical Address]
New York, AZ 85333
602.555.3333 [Phone][email]

Jean Martin [Sponsor’s name (if known)]
Free Flash Fiction [Publisher (if known) or Website Title]
Physical Address (if known. Look at the bottom of the website home page)[Website address]
18 April, 2013 [Date of submission]

Dear M. Martin [Editor] (or, if unknown, Dear Free Flash Fiction [Website Title]),

(Provide a brief blurb of your story. If your story is short, your blurb could be as short as a single sentence.) Imagine a homemaker out for a typical day of shopping with his kids when he is accosted by street hooligans, demanding his wallet and diaper bag. Next, imagine that he was a kung fu child prodigy who now teaches conflict resolution techniques to fast food chains.

(Then provide the word count, genre, and responses to other submission requirements. Try to get them all into one or two sentences). This is the premise of my 923 word flash fiction entry in your Satire and Humor category.

(Provide a relevant history to justify your knowledge of the content and your writing ability.) A homemaker myself, I also studied martial arts extensively and hold three black belt degrees. I have also been published on your site before, and have won three competitions on a social writing site. (If your writing history is not extensive, provide less relevant personal history so that the editor can create an image of you in their mind while they read.) I am a retired sniper spotter for the Navy SEALS who has seen my share of conflict. I also have experience with stand up comedy because I am the designated Master of Ceremonies for all of my church gatherings. In addition, I’ve also got four children, who constantly ask for bizarre stories.

(Provide a sentence or two of gratitude for their willingness to consider your work and, if appropriate, provide you with feedback or compensation.) I am excited at the prospect of being published on your site again, and would like to thank you for the opportunity you provided for me to grow as a writer and see my efforts rewarded. I look forward to hearing back from you regarding my submission.

Joe Bloe


It is important to remember that in your cover letter you should be informative and never chatty. This is a business correspondence, not a letter to your dear old aunt. Good luck!


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However, with a commissioning rate of less than 3% from the slush pile (a term used to describe all the unsolicited proposals and manuscripts sent to a publisher), it means An Editor has rejected thousands of submissions over the years, making them an expert on what makes an editor reject a submission in seconds and what makes an editor actually turn the page and start reading your work.

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Cover Letter Example for Fiction Writers to Send to Agents

Getting published is not easy and, like the saying goes, it's who you know that counts. Below is a sample cover letter (otherwise known as a query letter) sent by an aspiring writer to a literary agent. In this case, the first-time author had a connection to the agent. Because of this, and because agents are very busy people, the writer kept the letter brief and to the point. 

Sample Letter

December 18, 2015

Mr. John Doe
Brilliant Literary Agency
123 East 42nd Street
New York, NY 10012

Dear Mr. Doe:

One of your authors, my friend Olivia Oh, spoke with you recently about a middle-grade novel I wrote. I am sending it for your consideration.

"It's Me! Rhonda Michaels" is a contemporary story set in a high rise apartment in Los Angeles. The hero is thirteen-year-old Rhonda Michaels, who is on a quest to find her brother, who has run off with the circus. It is my first novel, and it is 38,000 words long.

The book is enclosed. Thank you in advance for your time.

Berniece L. Writer

123 Pretty Town Lane

Any Old City, NY 10009

Tel: 212-121-1212

Why Send a Cover Letter?

The point of the cover letter is to give context to what an agent is about to read, to interest the agent in you as a writer, and to give the agent some ideas about how they might begin to market and sell your work to editors and publishing houses.

The writer above accomplishes this by noting the genre, setting, and plot. You'll notice that the author is concise and to-the-point. The author does not pad the cover letter with unnecessary information, nor does the writer waste any time getting right to the point of the letter.

Personal Contacts Matter

One of the most important aspects of the letter to note is that the writer begins her inquiry by referencing who recommended her (Olivia Oh).

Any connection you have to the agent is extremely important. It might be the difference between having your manuscript read or tossed in the trash. Therefore, always begin your cover letter with your "in," which in this case is who you know, especially if your colleague is accomplished.

Other Things to Include in Your Cover Letter

You'll also notice that the writer does not mention any previous publications. That's because this is their first novel and is likely their first attempt at a fictional publication. However, if you have publications that are relevant (i.e., fictional publications in literary magazines, other books that have been published, or relevant essays) then by all means highlight that inyour cover letter.

Similarly, if you have relevant experience you should also mention it. However, don't use your cover letter as a biography or resume. A cover "letter" is just that, a "letter." By relevant experience, that means experience that somehow informs your abilities as a writer. For example, if you held an administrative position in a publishing house, that is not relevant experience because it doesn't speak to your skills as a writer. If however, you graduated from an MFA program or won an award for your writing, you should definitely mention that in your cover letter.

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